Building the Event Calendar

Create a new document in your Google Drive:

• Open Google Sheets and create a new blank spreadsheet.
• Enter a new filename and Save the file.

Set Up Your Columns:

• Date: Enter the date of the event.
• Time: Specify the start and end times.
• Event Name/Title: Give your event a clear and concise name.
• Category/Type: Classify events (e.g., brand collaboration, content shoot, travel, personal).
• Brand/Contact: Include the brand name or contact person.
• Location: Add the event location (physical or virtual).
• Deliverables: List the required deliverables (e.g., Instagram posts, stories, videos).
• Payment/Budget: Track payment details and budget allocations.
• Notes/Details: Add any relevant notes or specific instructions.
• Status: (e.g., Confirmed, Pending, Completed)

Format Your Calendar:

• Freeze the Header Row: Freeze the first row to keep column headers visible as you scroll.
• Adjust Column Widths: Resize columns to fit your content.
• Add Date Formatting: Format the “Date” column to display dates in your preferred format.
• Apply Conditional Formatting: Use conditional formatting to color-code events based on category or status. Example, brand collaborations can be blue, and personal events can be green.

Leverage Google Sheets Features:

• Data Validation: Use data validation to create dropdown lists for categories and statuses.
• Formulas: Use formulas to calculate payment totals or track event durations.
• Filters and Sorting: Filter and sort your calendar to view specific event types or timeframes.
• Hyperlinks: Add hyperlinks to brand websites, location maps, or relevant documents.